Tag Archives: hybrid

SharePoint Hybrid Search and Crawled Properties

Hybrid search with SharePoint and Office 365 is key. It’s an integral piece in any large migration strategy as well as creating an enterprise search experience by letting users search for on-prem content in O365 when setup correctly.

Hybrid search has been out for quite some time now, but it appears a problem, new or not, has arrived with your crawled properties. (I think it’s a newer issue, but no one else thinks so.)

The problem is that any fields/properties which are crawled on-prem, from SharePoint sites or custom sources like Salesforce (through BA Insight’s sweet connectors), any custom properties, may not appear for you in Office 365.

In my case, crawling Salesforce highlighted this problem. I could then recreate the problem with an on-prem SharePoint site.

After a successful crawl, going to the Search Schema in Office 365 Search doesn’t show the properties as expected. You can check the properties in the search center on-prem and see them there, but not in Office 365. I opened a ticket with Microsoft SharePoint Server team, not the O365 team (anything outside of O365, even hybrid, is outside of their purview). They spent a couple of weeks recreating and troubleshooting this to find the fix.

The solution is to log into Office 365 with the service account your on-prem search service is using. In my case, logging into O365 Admin with domain\spsearch allowed me to see these missing properties. I could then create Managed Properties and then all users could use the data. That’s it! Your service account doesn’t need any licenses, just admin privileges.

I don’t like this solution since it’s a service account, and as a service account, it’s for services, not users to actually use. So I posted the issue on UserVoice, I’d love your vote!

Also, if you have a minute, up vote my other UserVoice about the overall hybrid experience.

‘Til next time, Happy SharePointing!

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Slide Deck: Don’t Upgrade to SharePoint 2013! #BASPUG

Last night I had to great privilege to share why I think you shouldn’t upgrade to SharePoint 2013 at the Boston SharePoint User Group. No, I’m not an anti-Microsoft guy, I love SharePoint, especially 2013. I wanted to walk through what it’s going to take to upgrade, all of the costs (infrastructure, customizations, training, etc) and walk through 2 viable methods of upgrading. Upgrading is going to come, are you ready for it?

Below is my deck if you’re looking for it.

Til next time, happy SharePointing!